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Dynamo
Soccer Association Attendance:
Dave Diveley, Visitors:
Brian Rogers Ed called the meeting to
order at 6:34 pm. Ed provided minutes.
Dave read aloud at meeting. John
motioned that the minutes be accepted and Donna seconded. Passed. Officer Reports: A. President- Nothing to report.B.
Vice
President- Dave reported that
he contacted IYSA regarding Dynamo’s insurance policy.
He was referred to another party. He
will follow up. C.
Secretary- Vernette
requested that everyone look through their notebooks and advise her if anything
additional should be added or if there are any corrections that should be made.
Vernette suggested that Dynamo needs to file a copy of all documents
including bids, contracts, correspondence, documents, etc both in filing
cabinets at Dynamo field house and in Secretary book.
Vernette will check cabinets at field to see what needs to be done. D.
Treasurer-
Mark asked whom to give all the mail to. He
will give equipment catalogues to Scott, picture items to Donna, and anything
else to Ed or Vernette. Mark will have 1099’s for those who earned enough in 2004. Greg
asked if we are still being billed for the dumpster.
Mark verified that Dynamo was billed for December.
The dumpster should have been picked up in November.
Greg will call Kankakee Sanitary. Brian
Rogers, the former Treasurer, attended the meeting to offer any assistance or
answer any questions in the transition. E.
Parent
Representative- Mary stated
that team parent meeting set for August 10th is ok. Committee Reports: A.
Fields
and Grounds- Greg received bid for lawn care from Designer cuts.
Greg will contact them to verify if comparable to work done by Doug’s
Lawn Care. He will also check
references, their insurance status, and obtain other bids.
For this season we will continue to use the canned
paint for the fields. Greg will
check with the Little League to see who their contact is for their paint
machine. He will contact them to see
if a demonstration can be arranged. Ed asked that Greg also contact Art’s Landscaping
to see how much progress was made on the sprinkler system and when it will
continue. Scott provided a rough sketch and measurement for the
proposed parking lot addition. Greg
will obtain bids for graveling, leveling to expand parking lot. Ed will check with Mike Hildebrand on drainage
issues. B.
Sponsors-
Mike will start reviewing sponsors for upcoming season. C.
Fundraising-
The fundraising position is still vacant. Dave
will handle duties until position is filled.
Dave contacted fundraiser and set dates.
The turn in date was set as Labor Day weekend when Dynamo does not have
games. Dave will reconfirm
fundraiser dates. Dave also
confirmed that we will run the fundraiser as “prepay”.
Although the profit might be reduced, this should reduce the amount of
checks that Dynamo chases for bad checks. Dave
also provided a couple samples of the catalogue that will be used this season. John
stated that Kim Butterfield might be interested.
Dave will contact. D.
Concessions-
Ed advised that he needs Maureen’s certification number for the County Health
Department. Maureen would still like
a freezer. It was suggested that she
obtain bids and include Home Appliance who is a Dynamo sponsor, and Bade’s who
has donated in the past. Vernette
will email Maureen regarding both. E.
Equipment-
Scott provided inventory totals and bids for equipment for the upcoming season.
He will send out bids to have returned by March 7th and to be
opened at the March 21st meeting. F.
Coaching-
The executive committee and coaches coordinator need to meet to address any
coaching issues from the previous season that will affect the upcoming season. G.
Schedules-
Nothing to report. H.
Pictures-
Vernet6te will meet with Donna to go over picture bid process. I.
Building-
Brent checked the building and everything appears to be ok.
The temperature was fine. He
will make new keys for everyone. J.
Draft-
Date for first 3 registration dates set. Last
date will be determined once uniform deadlines set. K.
Publicity-
Jeff motioned that Dynamo pay $71.95 for website.
Brent seconded. Passed.
Jeff asked if it was necessary to advertise the final registration beyond
initial advertisement. It was
determined that it wasn’t necessary. It
will be posted on web site. L.
Referee
in Chief- Nothing to
report. M.
Risk
Management- Ed requested
that Vernette call Matt to see if he has gotten in touch with Dennis. Tickler File Update None Old Business None. New Business A committee needs to be formed to address the volunteer issue and the fee. Jeff will chair the committee. Deb, Mary, Maureen, and Mark will participate. A committee needs to be
formed to address future projects including the ditch and parking lot issues.
Vernette will chair along with John and Greg. Next meeting February 21,
2005, place to be determined. Dave motioned for
adjournment at 8:15. John seconded. |
