Dynamo Soccer Association
Board of Directors Meeting Minutes
October 10, 2005 Dynamo Field

Attendance: Dave Diveley, Ed Smith, Vernette Karnes , John Hall, Bob Laskey , Jeff Gindy , Mary Kyrouac, Donna Harris, Greg Mattson, Kim Butterfield , Josh Posanka, Scott Kyrouac , Maureen Montgomery, Deb Laskey, Mark Goldfain , Brent Mallek, Rhonda Schroeder, and Mike Patterson

Visitors: None

Ed called the meeting to order at 7:06

Ed questioned if anyone had any changes to the previous meeting’s minutes.  None stated.  Deb motioned to accept the minutes.  John seconded.  Passed.

Officer Reports:

A.   President- Ed stated that the tournament was a success.  Ed advised that Old Mill has invited Dynamo to send U8 team(s) to the tournament.  Scott advised that we have enough uniforms to send 2 teams, however it appears due to the late notice we only have enough signed up to send one coed team.  Bob is sending out email to all the 6/7 coaches.

Ed advised that there were concerns on how the election was run.  It was alleged that comments were made by a board member sitting at the ballot box in which the board member tried to influence the votes.  Ed contacted the people he was advised heard the comments and those people said that no one was given the name of who to vote for.

B.     Vice President- Nothing to report.

C.     Secretary- Vernette advised that any constitution changes need to be to her by October 15th.  Jeff motioned, Deb seconded that a committee be formed to review constitution changes to be presented at a future meeting.  Passed.  The committee will include Jeff, Deb, Rhonda, Dave, and Ed.

D.   Treasurer- Nothing to report.

E.   Parent Representative- Mary will monitor boxes next year and team parents will not get their volunteer fee back if they do not pick up their boxes.

Committee Reports:

A.   Fields and Grounds- Greg did get bids for fertilizer, weeding, and aeration, but it was decided that we need to level the field and fill any ditches prior to that.  John motioned and Scott seconded to bypass the above lawn care items and get bids for filling and leveling the field.  The above bids will be set aside till the spring.  Greg will get bids to level out the field.  It was suggested that the board members walk the field and mark any areas that need to be filled. 

Greg will contact Arts regarding fixing fields and emptying pipes for sprinkler system.

The porta potties need to be picked up by November 1^st.

B.   Sponsors- Nothing to report.

C.   Fundraising- Austin Alberts was the top seller and won the gift card.  Dynamo’s proceeds from the fundraiser are 19500.25.  Kim did a very good job in her first year as fundraiser chair.

D.   Concessions- Maureen advised that the profit from the concession stand was $6219.50, with approximately $772.00 still to be credited from Pepsi.  Jeff motioned to match the pay from last year and pay Maureen the additional $1500.00.  Dave seconded.  Passed.

Cris Benoit is no longer interested in managing the concession stand.

E.   Equipment- Scott has socks for the Old Mill tournament.

F.    Coaching- Bob will address any coaching issues.  Bob needs a list of any Old Miller players who also play the traveling leagues.

G.  Schedules- Nothing to report.

H.   Pictures- Donna advised that Dynamo has a $1200.00 check from VIP.  Donna resigned effective the end of the meeting.

I.      Building- John talked to Boudreau and the insurance lapsed on October 1^st.  John will get copy of bill for building insurance and Mark will send a check asap. 

The water to the building will need to be shut off for the winter.

J.     Draft-. Registration will stay approximately the same next year except the last late registration will be dropped.

K.   Publicity- Jeff will look into printer or copier for the bulk printing.  The secretary alone spends well over $800.00 a year on printing.  The add for Old Mill will be half off due to the errors from last year.

L.    Referee in Chief- Nothing to report. 

M. Risk Management- Nothing to report

N.   Assistant to the Vice President- Josh needs copy of the tax-exempt number.  The wording on the agreement with Hidden Cove is still being worked on.  Ed will contact Lacy regarding contract.

Josh will have fliers for indoor soccer printed.  He will add the price and that it is not a school sponsored event.

Tickler File Update

Add mid-season survey.

Old Business

John brought up the idea of investing in a CD again.  It was suggested that we take the approximate profit from the fundraiser and put $5000.00 in a 12-month cd and every 3 months invest another $5000.00 into a 12-month cd (for total of $20000.00).  Greg Motioned, Mark seconded to table to the October 24^th meeting when a Treasurer’s report will be available.

New Business

The annual dinner will be held at Coyote Canyon on December 9^th at 6:00.  All exiting, current, and new board members are invited to attend along with their spouse/significant other (adult only).

Some parents from the 5-year-old division questioned why they pay the same but they do not get a tournament.  This is standard among other sports, but the issue will be readdressed if necessary next year.

John stated that we need to handle issues with in a meeting and not talk about them outside of the meeting.  He also reminded that the board member “hat” never comes off.

Next meeting 6:30, October 24, 2005, LeVasseur School

Maureen motioned for adjournment at 9:37.  Josh seconded. Meeting adjourned.