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Dynamo
Soccer Association
Board
of Directors Meeting Minutes
May
16, 2005 Noel LeVasseur School
Attendance:
Visitors: Kirk
Andreina from Cornerstone Engineering
Dave called the meeting to order at 6:36.
Dave introduced Kirk Andreina.
Kirk provided a layout of Dynamo’s current parking lot and proposals
for new parking lot. He provided
broken down estimates for the new parking area and black top for portion.
He also gave estimate of $4000 - $7000 for engineering fee.
Dave questioned if anyone had any changes to
the previous meeting’s minutes. None
states. Deb motioned to accept the
minutes. Donna seconded.
Passed.
Officer Reports:
C.
Secretary- Vernette
will add to newsletter in fall that we know parking is an issue and that parking
is available at LeVasseur. She will
also suggest carpooling.
D.
Treasurer-
Balance of $33039.47 with approximately $54000.00 to be deposited and
approximately $23000.00 to be paid out. Mark
questioned how long refunds can be given. It
was verified that refunds can be given until uniforms have been handed out.
Donna motioned to accept the treasurer’s report.
Jeff seconded. Passed.
It was also recommended that Dynamo record the amount of pop being sold
in comparison to the money being collected.
Greg motioned that invoices for May be paid.
Brent seconded. Passed.
John motioned that Mark check on money making accounts.
Jeff seconded. Passed.
E.
Parent Representative-
Nothing to report.
Committee Reports:
A.
Fields
and Grounds- It was
also suggested that we look into creative scheduling options, painting lines,
and other marking of spots options. John
suggested that we start a separate account for parking and look into extra
fundraisers that are earmarked to the parking lot.
Greg will check on sod prices. Dave
will check on timbers for west parking lot.
Greg will check on cost for dirt. We
need box to cover pump. Dave will
take care of.
B. Sponsors- Mike currently has 55 sponsors with 40+ paid. Invoices will be sent for those still owing. The deadline will be June 10th
C.
Fundraising- nothing to report.
D.
Concessions-
Nothing to report.
E.
Equipment-
Vernette and Scott will loot into new board shirts.
Scott provided samples for trophies.
He asked that the board members who are present to review them and vote
for the ones they like best. He will
then get bids for the 3 highest.
F.
Coaching-
Alex Habeeb will run coaching clinic this year.
Bob will contact mark Howard to see if he can assist.
Bob will try to select old mill coaches at the beginning of the season so
that they can look for players during the season.
A reminder to coaches that website has coaching resources.
Bob will check to see if outline is available for coaches’ practice.
G.
Schedules-
Nothing to report.
H.
Pictures-
Donna motioned to accept VIP for picture day and to add $1.00 to packages for
fundraising purposes.
I.
Building-
nothing to report.
J.
Draft- It
was discussed the age limit for the 5 year old division.
We currently have 18 kids who are only 4 for and 1 who is only 3 who are
signed up. Discussion on what cut
off should be. Brent motioned that
any child signing up must be 5 by October 1st.
Donna seconded. Passed.
Brent motioned that the 4 year olds currently signed up regardless of
birthday will be allowed to play this year, but the 3 year old is too young and
should have registration fee refunded. Donna
seconded. Passed.
Mark will bring cash box to registration.
There was
discussion on the number of extra players that should be on each team. After
discussion it was decided that Dynamo would try to keep back ups to 3-5 players.
With the higher number for the older age groups.
K.
Publicity-
Nothing to report.
L.
Referee in Chief-
Nothing to report.
M.
Risk Management-
Nothing to report
Tickler File Update
None
Old Business
None
New Business
John, Deb, Bob, and Mary will work on code of conduct. Please email Deb if you have any suggestions.
Next meeting 6:30, June 23, 2005, LeVasseur
School.
John motioned for adjournment at 8:30.
Vernette seconded.
