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Dynamo
Soccer Association
Board of Directors Meeting Minutes
April 3,2006 LeVasseur School
Attendance:
Vernette Karnes, Jeff Gindy, Mary Kyrouac, Ed Smith, Brent Mallek, Kurt
Karnes, Mike Patterson, John Hall, Scott Kyrouac, Bob Laskey, Deb Laskey, and
Kim Butterfield
Visitors:
None
Ed called the meeting to order
at 6:21
Ed questioned if there were any
corrections to the meeting. Vernette
advised that she sent out a corrected version.
Brent motioned to accept the minutes.
Kim seconded. Passed.
Officer Reports:
A.
President-
USSA has letter of insurance.
B.
Vice
President- Nothing
to report.
C.
Secretary-
Vernette passed out sign up for registration.
D.
Treasurer-
Nothing to report.
E.
Parent
Representative- Nothing to report.
Committee Reports:
A.
Fields
and Grounds-
Scott talked to Mike Hildebrandt. The
Village will come out when ever Dynamo is ready for the gravel to be spread.
B.
Sponsors-
Check from the Village is already ready. Ed
will have some time this week.
Mike
will make sponsor calls this week.
C.
Fundraising-
Nothing to report.
D.
Concessions-
Nothing to report.
E.
Equipment-
Bill will have samples for uniforms at the next meeting.
F.
Coaching-
Nothing to report.
G.
Schedules-
Nothing to report.
H.
Pictures-
Mary advised that Kim, Mary and Vernette met to go over the picture bids.
Over all VIP still had the best offer.
Mary motioned and Vernette seconded to use VIP again.
Passed. Brent Motioned, Kim
seconded to include $1.00 on packages. Vote
7-3 passed.
I.
Building-
Jeff motioned to raise the fee
to $35.00 for cleaning the bathrooms. Brent
seconded. Passed.
Ed abstained. Dynamo will
utilize Mrs. Smith again this year.
Brent
will have the electrician come out to change the light bulbs outside and to
check the breaker.
J.
Draft-.
Deb has the registration program
set up. Deb will send to those who
need or want. Deb will control the
main database and will send out new files to the other board members as it is
updated. Deb suggested that she
demonstrate this at the beginning of the next meeting.
Vernette
suggested that the cut off date for refunds be moved up due to insurance cost
and uniform issues. Vernette
motioned and Deb seconded that the cut off date for registration fee refunds be
set at June 30th. Any one
who has a special circumstance can petition to the board for a review after June
30th. Anyone wishing to
cancel his or her registration must contact Deb either by phone or email.
Passed.
K.
Publicity-
Jeff passed around copies of the
newspaper ads for proof reading. Jeff
also contacted Pepsi. They made 3
banners for registration. The school
fliers for the schools are printed and will be delivered to the schools.
L.
Referee
in Chief- Nothing to report.
M.
Risk
Management- Nothing to report
N.
Special
Projects-Nothing to report.
Tickler File Update
None
Old Business
Jeff heard from Accelerated Rehab.
They cannot offer similar proposal for on site athletic trainers due to
staffing issues. John advised that
Olivet has a training program. The
trainers have to have a certain amount of hours.
Jeff will check into.
Deb advised that the Budget
committee decided that the budget should be set up based on roles so that the
budget can be evaluated easier. Deb
motioned and Bob seconded that service and goods cannot be exchanged for a
sponsorship unless a contract is in place. Passed.
Mike will look at sponsor form to see if a signature is in place.
Vernette advised of Tournament
committee meetings. It was
recommended that Dynamo contact Old Mill committee to see if joint committee can
meet to go over rules. Scott will
contact Gene. The tournament
committee will continue to meet.
New Business
Since
Deb would like to demonstrate the registration program the meeting has been
moved to LeVasseur. Vernette will
call the Library to cancel.
Mr.
Gray (a Dynamo parent) died recently. Dynamo
will offer free registration for any child from the Gray family.
John
suggested that Dynamo should try to stay on budget and that the budget should be
considered on all expenditures.
John
also recommended that we let duties assigned be done by those assigned to so
that confusion and double work is reduced. John
also suggested that we try to streamline emails.
Brent
suggested that Dynamo advertise for and assistant to building due to his job
situation.
Next meeting April 17th, 6:15
LeVasseur.
Brent motioned to adjourn, Kim
seconded. Meeting adjourned at 8:37.
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